Run your whole team from one place — and add exactly what your industry needs.
One platform. Built once per industry. Never generic.
Most SMB software is either too generic to fit your workflow, or too custom to maintain. Kai-Flo takes a third path — a solid platform underneath, plus a module built specifically for your industry.
Academic operations
Built with a language school in Bangkok — placement testing, class and semester management, admissions, and an AI assistant for routine academic admin.
Inventory & field ops
Multi-location stock, order-to-fulfillment, AI-assisted shipment processing, and a mobile flow for field workers — for distribution businesses.
Everything a team needs, out of the box
Attendance & scheduling
Clock in/out, weekly rosters, and leave requests that flow straight from the schedule.
Tasks
Priorities, due dates, proof of completion, comments, and activity feeds.
Leave management
Annual, sick, emergency, and unpaid leave — requested, approved, and tracked in one place.
Files
Share and organise documents by team, with storage that scales with your plan.
Org structure
Departments, managers, and reporting lines that mirror how your company is actually run.
Notifications
Announcements with read receipts, so you know exactly who has seen what.
Ask, don't click.
Kaio is Kai-Flo's built-in AI agent — ask it to look something up or make a change, and it does. Every action is proposed first and only runs after you confirm.
Simple to start, scales with you
- 1GB storage
- 50 AI actions/mo
- Up to 5 team members
- Task management
- Clock in / clock out
- 5GB storage
- 200 AI actions/mo
- Up to 20 team members
- Everything in Free
- 5GB file storage
- 25GB storage
- 750 AI actions/mo
- Up to 50 team members
- Everything in Starter
- Reports & analytics
- 100GB storage
- 2,000 AI actions/mo
- Up to 100 team members
- Everything in Growth
- Academic module
- Negotiated storage
- Negotiated AI actions
- 100+ team members
- Everything in Scale
- SSO / SAML
What would Kai-Flo cost you?
Adjust team size, storage, and expected AI usage to see an estimate — using the same plan math that powers billing.
Starter plan — 15 people
Frequently asked questions
Any time Kaio looks something up or makes a change for you — finding a record, creating a task, updating a field — counts as one AI action.
Yes. Upgrade or downgrade whenever you like — changes apply immediately and billing is prorated.
Seats are a hard limit — once you hit your plan's member cap, new invites pause until you upgrade or contact us about a higher tier. Storage and AI-action overage is billed at our add-on rate (฿500/100GB, ฿250/100 AI actions) — contact us to arrange ongoing overage billing.
Yes — every table is scoped to your organisation with row-level security enforced throughout. There's no cross-tenant access.
That's exactly how Academic operations started — built with a real client. If your industry isn't listed yet, get in touch and let's talk about building yours.
Included in every plan. Every lookup or change Kaio makes counts toward your plan's AI-action allowance — there's no separate Kaio fee.